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Have you ever wanted to export all of the text in a presentation? There are several reasons for doing this:

• To repurpose the text to a report or other document
• To give a presentation a makeover, starting with just the text
• To use as notes during delivery

If, and only if, all of the text is in text placeholders, this is an easy task. But what if you have text in text boxes and AutoShapes? You may need this text as well. In fact, this may be just the text that you’re trying to reformat.

There’s two VBA routines that you can use to export text in AutoShapes.

• Miraplacid Text Driver. This program extracts text from all types of documents. It costs $49.95. There’s a free trial.
• Use Adobe Acrobat, print to a PDF file, and save as a text file. It costs $299, and of course also gives you the ability to create, combine, and control PDF files from many programs.

Here are the steps:

1. Download PDF995, a free PDF creator, supported by ads. (You can remove the ads for $9.95. Paying for the software also entitles you to techinical support, which I’ve used more than once.) Another option is PrimoPDF. I used PDF995 to test these steps.
2. In your presentation, choose File> Print. Choose PDF 995 from the list of printers. (This is how you use the program to create PDF files.) Save the file. Adobe Reader opens with your new PDF file. (The steps below were done with Adobe Reader 7.0.)

1. Do either of the following:

• Choose File> Save as Text to create a text file from the PDF. This will extract all of the text in the document. However, you may have some unusual characters that you need to delete.
• Choose View> Page Layout> Continuous (or choose the Continuous button at the lower-left corner of the application window). Click before the first character. If you don’t see the Select tool (look for an I-beam), choose Tools> Basic> Select. Drag downward, waiting until the document scrolls, until you reach the end of the document. (For some reason, this process is slow and clunky.) With the entire document selected, copy to the Clipboard. Open Notepad and paste.  It’s very clean.

Hyperlinks are a great way to connect your presentation to other slides, presentations, documents, and the Web. You can use hyperlinks for the following:

• To enable you to jump to other slides quickly
• To switch to another presentation
• To open another file, such as a Word document or Excel Spreadsheet
• To display a Web page
• To open an email to someone

To create a hyperlink, select an object. It can be an AutoShape (shape), placeholder, or the text itself. If you select text, the text will have an underline and become the hyperlink color in the color scheme (theme colors). Then choose Insert> Hyperlink. (In 2007, Insert tab> Links group> Hyperlink.)

In the Insert Hyperlink dialog box, choose the type of link on the left:

• Existing File or Web Page
• Place in This Document
• Create New Document
• E-mail Address

Then locate the slide or file, enter the Web URL, or enter an e-mail address. Click OK.

Hyperlinks work only in Slide Show view. Always test your hyperlinks.

When you add a hyperlink to a presentation, you must be careful that the target of the hyperlink is available. If you are giving the presentation offsite using a laptop, all the targets need to be on the laptop as well, unless your laptop is actively connected to the Internet. An alternative is to copy Web site documents you think you will need to your laptop and hyperlink to those documents. The advantage is that you don’t have to depend on getting a good high speed internet connection at your offsite location.

Here’s a great site for those of you that are looking for different fonts to try Dafont.com is a font site that offers over 6,700 fonts for download. Fonts are either freeware, shareware, demo versions or public domain.